Food and beverage ERP · Expiry and shelf life
Know the expiry of every lot in every warehouse. Pick the oldest first, warn the team weeks ahead and send each customer only stock with enough life left, so less ends up written off or returned.
Set the manufacture date, shelf life and the customer's minimum remaining life. See the expiry, the last day you can ship and how much life is left today.
Example only. Your real rules come from each customer's contract.
Cartons by days left to expiry. Hover a cell for detail. The deeper the red, the sooner it needs action. Example warehouse.
Retailers and importers set the share of life that must be left when stock arrives. The ERP checks each lot against each customer before picking. Typical figures, yours will differ.
Bar = minimum share of shelf life left on arrival.
As a lot gets closer to expiry, the ERP moves it down the ladder and tells the right person what to do.
Rule-of-thumb estimate for a chilled product rated 21 days at 4 °C, assuming spoilage roughly doubles per 10 °C. Real shelf life needs testing.
Drag the temperature. If a cold chain logger records a breach, the ERP can shorten the remaining life of that lot or hold it for a quality check.
Nine connected features. Each links to the related part of the ERP.
How much did expired stock cost you last year? Get a quick estimate.
Open the ROI calculatorBook a demoSee the ERP pages for each type of business.
Floor hardware, cold chain loggers and finance joined up through our API integration work.
Starting with one pilot warehouse, so you measure the drop in write-offs from the start.
Expiry control links to lots, stock, cold chain and recalls.
Answers for owners, warehouse heads and quality teams.
It is tracking the expiry date of every lot you hold, making sure the oldest ships first, and acting on stock before it expires. Done well, it cuts waste, returns and penalties from customers.
Use by is about safety: the food should not be eaten after that date. Best before is about quality: the food is safe after it but may not be at its best. Labelling rules differ by country, so check FSSAI, FDA or local rules for your products.
FIFO ships the stock that arrived first. FEFO ships the stock that expires first. For food, FEFO is safer, because a later delivery can sometimes have a shorter date.
Many retailers and importers only accept stock with a set share of its life left, often 60% to 80%. The ERP checks each lot against the customer's rule before it is picked.
Chilled and frozen foods lose life faster when they get warm. A common rule of thumb is that the rate of spoilage roughly doubles for every 10 °C rise. If a logger records a breach, the ERP can shorten the lot's remaining life or block it for checks.
Alerts at set days, moving stock between branches, short-date offers to selected customers, price markdowns at POS and blocking expired lots. You approve the actions that need a decision.
Yes. Shelf life can be set per product in days or months, and the ERP works out the expiry from the manufacture or receipt date.
Yes. The same lot and expiry logic works for medicines, supplements and cosmetics, with extra batch record features in our pharma ERP.
About 5 weeks, including a pilot warehouse running FEFO and alerts.
Tell us what you make, your shelf lives and how much stock you write off each month. We reply within 4 business hours and can demo with your own products.